What Are Inventory Checks?

Upon signing a tenancy agreement, tenants receive an inventory documenting the property's pre-rental condition. The inventory is essentially a checklist detailing everything from furnishings to structural and wall conditions.

Standard coverage areas include:

  1. Overall property condition
  2. Appliance functionality verification
  3. Pre-existing damage documentation

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Who Provides the Inventory?

Landlords typically prepare inventories before tenant occupancy to document property condition. Independent inventory clerks may alternatively assess properties at both move-in and move-out stages.

Why Is an Inventory Important?

Inventory agreements protect tenant deposits. Since inventories document pre-occupancy conditions, landlords cannot retain deposits if the property matches its original documented state.

When Should You Check an Inventory?

Examine the inventory immediately upon receipt. Despite the challenges of moving, checking the inventory is essential.

What Is Included in an Inventory?

A complete property inventory covers the entire dwelling. Standardised checks typically include:

  1. Walls, Floors and Ceilings — Examine for cracks or dents. Document holes or marks with photographs. Check tiled floors for grouting or damage.
  2. Curtains, Blinds and Carpets — Inspect for rips, holes, or stains. Verify blind cords function properly.
  3. Windows and Doors — Confirm doors open, close, lock and unlock properly. Verify window-pane silicone integrity and absence of rot.
  4. Cupboards and Wardrobes — Inspect fittings for damage. Confirm cupboards open correctly and contents like hangers are unbroken.
  5. Appliances — Verify all electrical appliances function correctly. Test smoke alarms and carbon monoxide detectors.
  6. Taps and Outlets — Run taps to confirm water flow. Test electrical and gas outlets and confirm safety testing completion.
  7. Furniture — Examine sofas for rips and tables for stains. Verify chairs are stable without wobbling.
  8. Mould and Rot — Search thoroughly for rot and mould signs. Report dampness concerns to landlords.
  9. Roof and External Walls — Verify exterior tiles remain in place and external walls show no cracks or erosion.

What If the Place Does Not Match the Inventory?

When property conditions diverge from inventory documentation, photograph discrepancies and update agreements. Inventories represent tenant-landlord agreements requiring accuracy verification.

Do make a note of anything that looks like it would need repairing in the short term. If you spot anything that needs fixing, bring it up with your landlord as soon as possible as they will need to repair it for you.

What Happens If a Landlord Does Not Do an Inventory?

Most landlords provide inventories, but some may omit this process. In that case, you have options.

Can You Do the Inventory Yourself?

Yes. Tenants may independently draft inventories documenting property conditions before occupancy. Accurately record the property conditions with photographic evidence. You can request the landlord to review, agree and sign the inventory. If they decline, an independent witness may sign instead.

Can a Landlord Claim Deposit Without Inventory?

Without a provided inventory, landlords face significant difficulty retaining deposits during disputes. Inventories facilitate straightforward dispute resolution, which benefits landlords substantially.

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Inventory Checks When Moving Out

Upon departure, landlords typically create a second inventory documenting the move-out property condition. Third parties often conduct these complete final reports comparing the original and exit inventories to determine deposit deductions.

Damage Found During Inventory Checks

When inventory checks reveal damages, standard practice involves deducting repair costs from deposits. Tenants disputing deductions should provide photographic evidence and supporting documentation.

General wear and tear receives consideration during assessments. Everyday-use damages cannot justify deposit deductions.

Frequently Asked Questions About Inventory Checks in Ireland

An inventory check is a detailed document provided upon signing your tenancy agreement that records the property's pre-rental condition, including furnishings, appliance functionality, and any pre-existing damage.
Yes, absolutely. You should examine the inventory thoroughly before signing. If you agree to the inventory and a problem arises later, you will not be able to change it and your landlord will only accept what was originally documented.
Without a provided inventory, landlords face significant difficulty retaining deposits during disputes. The absence of documented evidence makes it much harder for them to justify deposit deductions.
When inventory checks reveal damages beyond normal wear and tear, the standard practice is to deduct repair costs from your deposit. If you dispute the deductions, provide photographic evidence and supporting documentation. Everyday-use damage cannot justify deposit deductions.